In order to perform the annual evaluation of project beneficiaries, CPIU-IFAD is seeking a local service providing company to conduct a survey, annual data collection from project beneficiaries.

Based on an agreed questionnaire and being provided with a beneficiary list and the baseline database, the contracted company is entitled to connect with project beneficiaries and acquire the needed information. The completed questionnaires are to be introduced in an electronic form in SPSS compatible format that will allow for future analysis by the project M&E unit.

Beneficiaries are to be contacted via phone, email, fax, and all the measures to ensure a high accuracy and response rate should be taken into account.

Another stage will comprise an activity report including actual sample sizes, main issues and logistical recommendations.

The sample size and sampling lists will be provided by the M&E department and will be calculated using standard statistical formulae, using 95 per cent confidence level and with the margin of error at 5 per cent as the first choice. The sample will ensure proportionality and representativeness of the different project target groups and type of activities. As a guide, the total population for each group and the target sample size under reference is of:

Thus, the minimum total sample size for the project will be: 445 beneficiaries. The sample size should also take into account the non-response rate, which, based on previous experience in the country is quite high due to low institutionalization of beneficiaries.

DATA COLLECTION

The data collection methodology will have a different approach for separate target beneficiaries, as follows:

· Data from Micro-entrepreneurs and trainings will be collected through phone interviews with project beneficiaries. Collected data will be presented in electronic format.

· Data from SMEs and Young entrepreneurs can be collected through emails, fax, mail, personal deliveries. This is due to the fact that questionnaires include data from the balance sheet of their registered enterprises and require consultations with their accountant. Beneficiaries will be contacted via phone and asked for a valid e-mail, fax number or any other means comfortable to them to receive the questionnaire. Upon completion, beneficiaries are to return completed questionnaires.

· The company should ensure maximum degree of diplomacy and privacy of data and to assist beneficiaries in any logistical needs.

· To minimize errors associated with data entry, random spot checks on 10% of beneficiaries/questionnaires have to be conducted.

TIMEFRAME

The tentative timing for activities is as follows:

1. November –December: Approval of methodology, transfer of beneficiary and sampling lists.

2. December: Data collection from Micro-entrepreneurs and beneficiaries of trainings, awareness campaign. Due to the fact that information collected from the micro-entrepreneurs and trainings does not involve financial reports, data collection can be conducted in December, prior to the financial closure of the year.

3. December:; awareness campaign for SMEs and Young Entrepreneurs on preparation of financial reports and needed data within the specified timeframe.

4. January-February: Data collection from SMEs and Young entrepreneurs.

5. March: Final database clearance, crosschecking, activity report.

LANGUAGES

Questionnaires provided to the company will be in Romanian. Based on needs from beneficiary side, the company will make proper accommodation in other regional languages.

Database and final activity report to be provided in English

Terms of Reference

Annex

Additional information

To be considered, interested companies should submit their proposal (technical and financial) in original and a copy in separate sealed envelopes, i.e. 2 separate envelopes for technical offer (1 for original and 1 for copy) and 2 separate envelopes for financial offer (1 for original and 1 for copy). All 4 envelopes should be presented in a common envelope, as well sealed inside. All envelopes (4+1) should be marked with the type of offer it contains, name of the bidder, person, telephone number, e-mail address and the name of the bid he is applying for.

Offers to be submitted to the following address: CPIU-IFAD, 162, Ștefan cel Mare si Sfânt blvd., office 1303, MD-2004 Chisinau, Republic of Moldova no later than 16 November 2017, 10:00.Any request for clarification must be sent in writing by standard electronic communication to office@ifad.md.

CPIU-IFAD is entitled to cancel the tender at any stage of the competition due to the impossibility of financial coverage or due to unconformity of tenders to the requirements set out in the tender documents or other justified reasons.